Administrative Officer (with Bachelor's Degree in Psychology)

Job Title: Administrative Officer (with Bachelor's Degree in Psychology)
Nationality: All
Closing Date: Until Filled
Job Reference: CUAO19
Department: Counseling Unit
Major / Specialization: Bachelor Degree in Psychology, Sociology or Education
Job Location: Ajman Campus
Job Responsibilities:
  • SUMMARY OF FUNCTIONS:

    • Coordinates, and performs a wide variety of office support activities, secretarial services, and confidential assignments for the office.
    • Provide administrative services as appropriate in such areas as fiscal management public/community relations.

     

    ESSENTIAL DUTIES & RESPONSIBILITIES: 

    • Should be able to do the following:                                                                                                           - 

      • Scheduling student's consultations.
      • Assessing students and identifying their problems.
      • Engaging in discussion with students and making them feel comfortable
      • Undertaking psychometric testing.
      • Evaluating students' responses over time.
      • Organizing a long-term counseling plan that involves multiple visits.
      • Offering services to all age groups.
      • Offering both one-on-one and group counseling.
      • Select, administer, and interpret psychological tests to assess intelligence, aptitudes, abilities, or interests.
      • Analyze data such as interview notes, test results.
      • Collect information about students using interviews, case histories, observational techniques, and other assessment methods
      • Provides office support that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
      • Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
      • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
      • Assist in the scheduling and coordination of the manager's appointments and travel arrangements.
      • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
      • Guides and oversees the work of lower graded staff and/or student employees when engaged in directly related support activities.
      • Coordinates and oversees the day-to-day management of supplies and equipment for the office.
      • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
      • Performs miscellaneous job-related duties as assigned.
      • Could deliver workshops to the students related to their personal development.
      • Give social counseling sessions.
Job Requirements:

QUALIFICATIONS:

    • University diploma, Bachelor's Degree in Psychology.
    • At least 3 years of experience that is directly related to the duties and responsibilities specified.
    • Should have at least three years of experience practicing counseling and administrative duties.
    • English and Arabic language is required
Skills Required:

KNOWLEDGE & SKILLS:

  • Ability to create, compose, and edit correspondence and other written materials
  • Ability to provide leadership and guidance to administrative support staff and/or students.
  • Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
  • Ability to organizing resources and establishing priorities.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge of planning and scheduling techniques.
  • Good MS-Office experience.
Note:
  • Only shortlisted candidates will be contacted.
  • Kindly mention the position & job reference in the subject field when applying.

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