Office Manager

Job Title: Office Manager
Nationality: All
Closing Date: Until Filled
Job Reference: OMAJ
Department: Deanship of Student Affairs
Major / Specialization: Bachelor’s degree or equivalent
Job Location: Ajman Campus
Job Responsibilities:
  • Manage the day-to-day activities of the office; develop policies, procedures, and systems, which ensure productive and efficient office operation.
  • Serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions.
  • Organize and facilitate meetings, conferences, and other special events.
  • Coordinate and attend committee meetings, and participate in committee discussions, as appropriate.
  • Coordinate the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the public, as they arise.
  • Oversee the operation of office accounts, and plan and monitor expenditures; as appropriate, develop and/or coordinate budgets for the office and associated accounts.
  • Provide essential human resource functions.
  • Support management decision making and develop innovative solutions to challenging problems through sound financial management practices and extensive financial planning.
  • Develop and maintain active relationships with Governmental, private entities and the UAE community.
  • Perform miscellaneous job-related duties as assigned.
Job Requirements:
  • Bachelor’s degree or equivalent.
  • Minimum of ten years of work experience in office management.
  • Prior office-based clerical and secretarial experience in an Academic Institute is preferred.
Skills Required:
  • Effective Management skills.
  • Ability to foster a cooperative work environment.
  • Ability to plan, develop, and coordinate multiple projects.
  • Demonstrated ability to maintain confidentiality.
  • Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
  • Excellent written & spoken command of both English and Arabic languages.
  • Budget preparation and fiscal management.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to lead and train staff and/or students.
  • Problem-solving skills.
  • Knowledge of office management principles and procedures.
  • Proficiency in Microsoft Office (PPT, Excel, Work) as well as Google Docs.
  • Knowledge of administrative policies and procedures as applied to public academic institutions.
  • Strong interpersonal, communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

 

Note:
  • Only shortlisted candidates will be contacted.
  • Kindly mention the position & job reference in the subject field when applying.